Scrappin' Retreats

Scrappin' Retreats realizes the value to our scrapbookers of having quality vendors at our weekend events. We want it to be a WIN-WIN situation -- scrappers delighted with the convenience of scrapbook supplies and service available onsite, and vendors happy to introduce their product line or service to new customers, as well as cultivating friendships with existing customers.

Please read the following information about the arrangement with vendors that Scrappin' Retreats believes will best achieve this WIN-WIN situation. Please read the following and, if you are in agreement, you will be asked to check the “I agree” box at the Online Vendor Registration page.

Retreat size

Typically from 15-25 registrants (weekend and Saturday-only guests combined)

Vendor types

a) Product vendors supply products—such as Creative Memories (CM) or TopLine Creations (TLC)

b) Service vendors offer services—such as album engraving companies

Due to space limitations and retreat size, Scrappin' Retreats will accept a maximum of 2 product vendors and 1 service vendor at each event. 

Scrappin' Retreats values the ability to give away free product to weekend scrapbookers. Therefore, vendor requirements have been set as follows:

Product vendors

Each product vendor agrees to provide a basket or gift bag of products from its product line worth $50 retail to be given away to one individual during the raffle drawing.

Service vendors

Each service vendor agrees to provide a giveaway or giveaways (perhaps in the form of a gift certificate) equal to services worth $50 – to be given away to one individual during the raffle drawing.

The Giveaways

There are 2 types of giveaways at Scrappin' Retreats:

goody bags for each scrapbooker
and raffle baskets (one from every vendor)

Goody Bags

Included in each scrapbooker's retreat fee is a $10 workshop fee. Scrappin' Retreats will divide the $10 per person between the two product vendors who will choose and supply one or more items in her own bag to be distributed to the scrapper tables during set-up on Friday.

Example: Two product vendors and one service vendor are registered for a Scrappin' Retreat with 24 scrappers in attendance. Scrappin' Retreats will give $120 ($5 x 24) to each product vendor. Each vendor then chooses an item or items from her product line worth a minimum $5 wholesale for each person. The two vendors each prepare 24 goody bags for the tables during set-up on Friday.

Raffle Baskets

Raffle baskets/gift bags are prepared by the vendors and given away during the raffle (typically Sat. afternoon around 2pm). Each scrapper receives two raffle tickets just for registering. Additional raffle tickets are sold for $1 apiece before the raffle drawing. Scrappers will have the chance to toss their ticket(s) into whichever baskets they choose.

Vendors agree:

1) To attend the weekend event, arriving between 12:00 and 4:00 p.m. Friday for set-up, and tearing down Sunday morning or afternoon (or late Saturday evening if necessary). If you have a company banner or signage, please bring it to help distinguish your display from another.

2) If staying onsite, to pay vendor rate listed below. Vendor rates are lower than regular rates for scrappers:
Emerald Pointe Resort Vendor Rates:  Double: $310 / Triple: $235 / Quad $195 / Fiver: $175 (Rate includes Fri/Sat nites lodging, 2 hot buffet breakfasts, 3 display tables + 1 personal scrappin' table)  If commuting to the retreat, regular commuting rate applies: $70 (no meals). Commuting rate includes use of 3 display tables + 1 personal scrappin' table.

3) Product vendors agree to bring one raffle basket/gift bag with at least $50 retail in product for our Raffle Basket giveaway. Service vendors agree to bring a certificate or other tangible item worth at least $50 retail in services from your company for the raffle giveaway.

4) Product vendors agree to provide at Scrappin' Retreats' expense one goody bag per person at the wholesale amount determined (as explained above).

5) There are no guaranteed sales at Scrappin' Retreat events.

6) Product vendors agree to bring one order sheet per person so each scrapbooker can keep track of purchases throughout the weekend, settling up accounts late Saturday evening or Sunday before check-out. It works out best to keep these order sheets at your display tables or your personal scrappin' table, which scrappers use throughout the weekend as they "shop".

Vendors, please be aware that inventory you bring that is costly and considered appealing to nonscrapbookers (esp. clothing) should be locked up (or taken to your room) when the Scrappin' Room is unoccupied to avoid possible loss. (EP staff has 24/7 access to our room.) We had one incident last year resulting in significant loss to one of our vendors, so please take precautions to keep your inventory safe.  

Vendors may schedule classes for interested scrappers throughout the weekend. Contact Scrappin' Retreats if interested. (Experience has shown us that classes aren't typically well-attended, but if you choose to offer one, it's best to keep the price as low as $5 or $10.)

Scrappin' Retreats agrees:

1) To provide display space inside the scrappin' room (conference room). No vendor receives preference over another. Care will be taken to clearly distinguish one product vendor from another and one service vendor from another.

2) To provide each vendor with time for a 10-minute informal presentation of products/services on Friday evening when vendor goody bags are distributed.

3)  To purchase goody bags from each product vendor at wholesale costs as described above.

Before registering as a VENDOR at our EMERALD POINTE RESORT Scrappin' Retreat, contact Karen at kare@scrappinretreats.com to indicate your interest.